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Format

Excel

Price

Free

How to use this template

  1. 1Set your reimbursement rate in the designated cell at the top of the log
  2. 2After each business trip, log the date, destination, purpose, and odometer readings
  3. 3The template calculates distance and reimbursement automatically
  4. 4Use the monthly summary for expense claims
  5. 5Print or export the annual log for tax records
Expenses

Mileage Log Template

Track business mileage for tax deductions. Auto-calculates reimbursement at the current IRS/HMRC rate.

What's included

  • Daily mileage log with date, purpose, start and end odometer readings
  • Automatic distance calculation per trip
  • Running total mileage and reimbursement amount
  • Editable rate per mile/km cell
  • Monthly and annual summary totals
  • Business vs personal mileage split
  • HMRC and IRS compliant format

Who uses this template

  • Self-employed professionals claiming mileage for tax deductions
  • Employees claiming mileage reimbursement from employers
  • Sales staff tracking client visit mileage
  • Tradespeople logging travel to job sites
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Frequently asked questions

What rate should I use per mile?

In the UK, HMRC's approved mileage rate is 45p/mile for the first 10,000 miles and 25p/mile thereafter. In the US, check the current IRS standard mileage rate for business use.

Do I need to keep physical receipts for mileage?

For mileage claims, a detailed log like this template is the primary evidence. You do not typically need fuel receipts - the mileage rate covers all running costs.