Format
Word + PDF
Price
Free
How to use this template
- 1Open the Word template and update your company details in the header
- 2Enter the supplier's name, address, and contact information
- 3Assign a unique PO number (use a sequential numbering system)
- 4List the items you are ordering with quantities and agreed prices
- 5Specify delivery address and expected delivery date
- 6Include any special instructions (packaging, handling, delivery windows)
- 7Get the PO signed by an authorized person before sending
ContractsAccess free template
Purchase Order Template
Professional PO template for ordering goods from suppliers. Includes terms and conditions and approval fields.
What's included
- Your company header with logo and contact details
- Supplier name and address section
- PO number and date
- Delivery address and requested delivery date
- Line items: product description, quantity, unit price, total
- Subtotal, tax, and grand total calculations
- Payment terms and special instructions section
- Authorized signatory fields
- Word and PDF versions
Who uses this template
- Businesses ordering goods from suppliers with formal documentation
- Retail and product businesses managing inventory purchasing
- Construction and trade businesses ordering materials
- Finance teams requiring PO approval workflows
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Try free for 7 daysFrequently asked questions
Is a purchase order legally binding?
A PO becomes a binding contract once the supplier accepts it (by acknowledging or fulfilling the order). Always confirm acceptance in writing.
Do I need a PO for every purchase?
Best practice is to use POs for any significant purchase, typically above a threshold you set (e.g. $100 or $500). Small incidental purchases can be handled through expense reports.