Every expense captured.
Zero manual entry.
Connect your bank once and Note.now imports every transaction automatically. Smart rules categorise them instantly. Your books are always current, always accurate.
Snap expenses on your phone
Don't wait until you're back in the office. Take photos of receipts and upload them through Note.now.
Simplify employee reimbursements
Let your team send their own expenses to get reimbursed right away. Get a live overview of spending habits.
Manage expenses wherever you are
Claim mileage and expenses from your device with Note.now expense management, no matter where you are.
Snap expenses and claim on the go
Forget about paper receipts. Instantly capture your business expenses with the scanning feature in Note.now. Snap a photo of the receipt and the app extracts and records all the key details for you to use in Note.now.
- Submit an expense claim and attach the receipt in one go, right from your device.
- Track and record your mileage instantly using the map feature.
- Process expenses as they happen to keep your expense reports up to date and accurate.
Reimburse expenses without the fuss
Track your team's spending across multiple bank accounts and reimburse their expenses effortlessly. Note.now notifies you as soon as employees submit a claim. When approved, expenses stream into your accounting ledger and cash flow forecast so you have a near real-time view of finances.
- Get notified when a claim is submitted so you can reimburse it then and there.
- Review and approve claims quickly and easily with an intuitive interface.
- Pay claims the same way you pay other bills for a simple and consistent experience.
See how expenses affect cash flow and budgets
Note.now expense management software updates your finances with all your expenses activity. No more guesswork or surprises - your financial data is always up to date with the latest claims and reimbursements.
- See expense claims as they're made to avoid end-of-month surprises
- Find out how business spending affects your cash flow in real time
- Pull up expense reports whenever you want, to identify spending habits and trends
- Create accurate forecasts and budgets with up-to-date expense figures
Expense breakdown - this quarter
Manage expenses wherever you are
Track your expenses whenever and wherever you want. Note.now streamlines the expense management process so you can focus on the work that really matters, free from paper clutter.
Automatic bank feeds
Connect your business bank account and every transaction imports daily. No more manual data entry.
Smart categorisation rules
Set rules once - "Uber = Travel", "AWS = Software" - and Note.now applies them to every matching transaction forever.
Receipt capture
Snap a photo of any receipt with your phone. Note.now reads the data and matches it to the transaction automatically.
Expense reports
See spending by category, vendor, or project. Spot where your money goes and make smarter decisions.
Tax-ready categorisation
Every expense is tagged to the right account, making your tax return and deductions straightforward.
Multi-user approval flows
Employees submit expenses, managers approve them. Everyone works from the same system, no spreadsheets passed around.
Pre-built categories for every type of business expense
Ready from day one, fully customisable to your chart of accounts.
How Note.now expense tracking helps your small business
Note.now expense tracking helps you work smarter, not harder.
Cut down on time-consuming admin
Expense management handles the admin tasks for you, while you focus on your business.
Improve data accuracy
Note.now expense tracker means fewer errors, so you have accurate numbers and more confidence.
Understand your business better
Note.now expense tracker helps you understand your business spending, so you can make informed decisions.
Your expenses are tax-ready all year long
When you categorise expenses properly throughout the year, tax time stops being a scramble. Every deductible expense is already tagged, every receipt is stored, every number is reconciled.
Share your books directly with your accountant - no exports, no spreadsheets, no last-minute data gathering. They get everything they need in one place.
- Expenses mapped to tax-compliant chart of accounts
- Receipts stored against each transaction
- Mileage tracking with IRS/HMRC rate auto-calculation
- Accountant gets full access for free on every plan
FAQs about managing expenses with Note.now
Which plan includes expense tracking?+
All Note.now plans include expense tracking. Connect your bank, snap receipts, and categorise expenses from day one.
How does receipt capture work?+
Take a photo of any receipt from your phone. Note.now reads the vendor, amount, and date, then matches it to the right transaction automatically.
Can I assign expenses to specific clients?+
Yes. Tag any expense to a client or project so you can bill it back or track it separately in your reports.
Does it track mileage?+
Yes. Log your start and end points and Note.now calculates the distance and applies the correct tax authority rate automatically.
Can my accountant see my expenses?+
Yes. Every plan includes free accountant access. Your accountant logs in directly - no exports, no spreadsheets.
Never miss a deductible expense again
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